Mohammad Shadain Anwor Khan

Career objective to attain a challenging position with a dynamic organization, utilizing my professional experience that possess 15 year as a Document Controller.

Skill Highlights
·       CITRIX Share File

·       EDBMS (Electronic Data Base Management System)
·       Share Point

·       Service-focused

Experience
Document Controller – 07th December2014 to 12th May 2024

ADNOC City Gas, Abu Dhabi-UAE

Document Controller duties managing the inflow of all documents (Technical Submittal Specification, Drawings, Material Submittal, Transmittal, RFI, etc. such as tracking internal distribution as per Document Flow Process schedule.
Organized and dispatches inflow and out flow of all documents generated by ADNOC City Gas Department (NGEPD, OMD, NGHSEQD,) and external organization dispatching a verity of document Detail Design, Conceptual Design, NOC, Commissioning NOC etc.
Monitor the progress the document with department engineers to chase overdue document reply back to Contractor, Consultant/Developer etc.
Process documents for revision and approval
Establish Record tracking system to ensure that information can be quickly retrieve when request.
Ensure all document on a regular basis prepare regular reports and update.
Prepare document flow chart for document controller.
Creating verity of Template for ACG Transmittal, Procedure etc.
Monitor of the distribute document of process or reference documents
Establish, document tracking system to ensure that information can be quickly retrieved when requested. Maintain and protect all record for division for efficient retrieval.
Manage the transformation of the hard to soft archiving system with user friendly search engine for timely retrieval.
Responsible to receive and manage tender document for further job action.
All Record, documents are files in safe custody and making records easy and fast retrieval by computerized system as when required.
Follow up the approvals and update the status for submittal, Transmittal Drawings.
As per Project planning schedule after completion the project all Handover document update system soft copy and hard copy.
Using CITRIX Share File System for Sharing the Data with External Vendors from Contractor Consultant/Developer and Authorities. Uploading and Downloading document.
Using Share Point for Sharing Document internal Department as per Document Flow Process.
EDBMS.
Conduct regular reviews and document audits.
Assist on document control related to internal & and External audit period.

Document Controller – 07th November 2007 to 11th April 2013 ADNOC Distribution, Abu Dhabi-UAE

Preparing different types of formats master register in Excel for submittal, Transmittal, all the incoming and outgoing correspondence through hyperlink and enter data’s that is easy to trace Document/Drawing.
Directly responsible for organizing all incoming/outgoing mail for all projects.
Prepare and update Drawing and Document of Control records, contract document and drawings, filling document, drawing and correspondences in a proper and systematic way.
Co-ordination with consultant.
Preparing Weekly Transmittal, submittal, letter Approval Status Report.
Follow the approvals and update the status for submittal, Transmittal Drawings.
Keeping Record in a systematic way & update filing system.
All type of documentation works such as receiving, registering, controlling and filling of all types of internal and external document including drawing and as direct by Project Team Leader
Controlling all documents in Expedition Software. (Mostly used modules are Letters, Submittals and Transmittals, as well as the issues and reports and forms widely used.)
Preparing the weekly staff project workload schedule through pivot table in Excel.
Provide coordination secretarial service to the managers and department.
Provide guidance and support to project management teams, internal staff, vendors, and client
Maintain the security of confindential document
Set up and maintan project document control system, including live archive and storage.
Ensure that controller copies of documents are distributed internally and externally.
Manage the flow of documents in and out of project.
Develop, Implement and amintain document control procedure and process.
Using in build by ADNOC Electronic Document Record Database Management System.
Knowledge of Control of Documents & Control of Records, ISO 9001 (Clause 4.2.3 & 2.4) requirement.