Operations Executive

Responsibilities

Receive information on the incoming shipments through pre-alert from vendors, freight forwarders and overseas Bollore Office.
Send pre alert information such as ETD and ETA and copy of shipping documents to the customers.
Monitor the status and movement of shipments until its arrived at destination port.
Cross check the details of shipping documents to make sure that all details are correct to advise the supplier/ customer if there is something that needs to be corrected before sailing or arrival of shipments.
Liaison with carrier and customer to ensure the availability of original shipping documents for timely clearance.
Requesting CAN copy and DO charges to the carrier and freight forwarder.
Prepare cheque request and submit to the account department to prepare the payment for DO and BL Exchange collections
Prepare relevant documents and indemnity letter for DO collections.
Ensure timely arrange and submit all the necessary documents for custom clearance for clearance and delivery.
Liaison with clearance team and local transporter for the delivery of materials from Airport/port to delivery location.
Opening the Job File thru citrix system by entering all the necessary shipments information.
Preparing a debit invoice as per the quotation or agreed rate with the customer. Check and submit supplier purchase invoice to Account department.
Attend meetings with customer,
Maintain good coordination with Shipper, Consignee, Transporter & Clearance Representatives.
Note:

1. Minimum 3 Years of experience in Freight forwarding

2. Candidate must be available in Qatar (Local Hiring only)